Facilities Use Criteria

Rooms available for rent:

1. Lower-level Education room in the basement (seats up to 100)

2. Board of Directors room (seats up to 12)

Guidelines for use of CCAR facilities

Who may use the building:

• Any CCAR member, including primary, secondary, and affiliate members.  CCAR committees,
       involvement groups, working groups, or task forces.
• IR or NAR representatives   
• Any local government agency or local government department meeting. 
• Any group for a real estate-related meeting for the primary benefit of the Association and its members
       collectively. 
• Any member office for real estate-related meetings.
• Non-member use by private solicitation only. 
• All other requests from the public relating to Real Estate matters and sponsored by a REALTOR® can be approved by the Executive Committee. 

Unacceptable uses of the building:

• Press Conference for Political candidates seeking office.
• Fundraisers for political candidates seeking office. 
• Group activities involving more than normal wear and tear on the facility are not permitted. 
• Use of alcoholic beverages of any kind unless it is pre-approved by CCAR. 

Use Restrictions

Conditions of Building Use:

• All users of the facilities shall be responsible for the clean-up of the room and, if necessary, shall be
       responsible for any cost and/or the cost of any damage or repairs. 
• All requests for use of the building will be made online via an online form provided by the Association
       Office at least two weeks before the rental begins. 
• All users of the facilities other than the Association must be able to demonstrate that they have the
       appropriate liability insurance to hold the Association harmless and/or include CCAR as an additional
       named insured.
• All users shall provide advanced notification to attendees that the function is not sponsored by the
       Champaign County Association of REALTORS®. 
• No alcoholic beverages will be permitted unless it is preapproved by CCAR.  The Champaign County
       Association of REALTORS is a smoke-free facility.  See the Lease Agreement for further conditions.

Room/Facility Fees

    1. Education Room, which includes the use of equipment (TVs, Sound system).
         a. Member fee: $25/hour, up to $100 for the entire day
         b. Non-member fee: $75/hour, up to $300 for the entire day
         c. Note on usage:  
             i. During business hours, 8 am – 5 pm, Monday-Friday 
             ii. After business hours, fee incurs an increase of 10%
            iii. 12 meetings prepaid receive a 10% discount – only one meeting will be allowed to be
                rescheduled to protect the association’s calendar.  
            iv. Includes use of sound system and TVs
             v. Must be booked at least 7 days in advance
            vi. If a staff member is requested to assist with the event, an additional fee of $25 per hour
                will be added to the total.

     2. Board Room
         a. Member fee: $10/hour, up to $40/day
             i. Note on usage:
                1. Member benefit for all member types
                2. Must be booked at least 7 days in advance
                3. Must be during business hours, Monday–Friday
                4. No rental outside of business hours
          b. Non-member fee: $40/hour, up to $100 for the day 

Approved by the Board of Directors  
Revised 4/25

Facility Rental Agreement
         • The renter will be required to pay the total cost of the rental on the day of the rental, BEFORE the start of
           the event. 
         • For payments returned to us for any reason, CCAR reserves the right to charge you a collection fee and
           send your account to Collections. 

Rental Information: