CCAR Facility Use Criteria and Rental Agreement

Facilities Use Criteria

Rooms available for rent:

1. Lower-level Education room in the basement (seats up to 100)

2. Board of Directors room (seats up to 12)

Guidelines for use of CCAR facilities

Who may use the building:

  • Any CCAR member, including primary, secondary, and affiliate members.  CCAR committees,
         involvement groups, working groups, or task forces.
  • IR or NAR representatives   
  • Any local government agency or local government department meeting. 
  • Any group for a real estate-related meeting for the primary benefit of the Association and its members
         collectively. 
  • Any member office for real estate-related meetings.
  • Non-member use by private solicitation only. 
  • All other requests from the public relating to Real Estate matters and sponsored by a REALTOR® can be approved by the Executive Committee. 

Unacceptable uses of the building:

  • Press Conference for Political candidates seeking office.
  • Fundraisers for political candidates seeking office. 
  • Group activities involving more than normal wear and tear on the facility are not permitted. 
  • Use of alcoholic beverages of any kind unless it is pre-approved by CCAR. 

Use Restrictions

Conditions of Building Use:

  • All users of the facilities shall be responsible for the clean-up of the room and, if necessary, shall be
         responsible for any cost and/or the cost of any damage or repairs. 
  • All requests for use of the building will be made online via an online form provided by the Association
         Office at least two weeks before the rental begins. 
  • All users of the facilities other than the Association must be able to demonstrate that they have the
         appropriate liability insurance to hold the Association harmless and/or include CCAR as an additional
         named insured.
  • All users shall provide advanced notification to attendees that the function is not sponsored by the
         Champaign County Association of REALTORS®. 
  • No alcoholic beverages will be permitted unless it is preapproved by CCAR.  The Champaign County
         Association of REALTORS is a smoke-free facility.  See the Lease Agreement for further conditions.

Room/Facility Fees

    1. Education Room, which includes the use of equipment (TVs, Sound system).
         a. Member fee: $25/hour, up to $100 for the entire day
         b. Non-member fee: $75/hour, up to $300 for the entire day
         c. Note on usage:  
             i. During business hours, 8 am – 5 pm, Monday-Friday 
             ii. After business hours, fee incurs an increase of 10%
            iii. 12 meetings prepaid receive a 10% discount – only one meeting will be allowed to be
                rescheduled to protect the association’s calendar.  
            iv. Includes use of sound system and TVs
             v. Must be booked at least 7 days in advance
            vi. If a staff member is requested to assist with the event, an additional fee of $25 per hour
                will be added to the total.

     2. Board Room
         a. Member fee: $10/hour, up to $40/day
             i. Note on usage:
                1. Member benefit for all member types
                2. Must be booked at least 7 days in advance
                3. Must be during business hours, Monday–Friday
                4. No rental outside of business hours
          b. Non-member fee: $40/hour, up to $100 for the day 

Approved by the Board of Directors  
Revised 4/25


Facility Rental Agreement
         • The renter will be required to pay the total cost of the rental on the day of the rental, BEFORE the start of
           the event. 
         • For payments returned to us for any reason, CCAR reserves the right to charge you a collection fee and
           send your account to Collections. 

Rental Information:

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This Agreement is entered into as of the date signed below, by and between the Champaign County Association of REALTORS® (CCAR), located in Savoy, Illinois (“Lessor”), and the individual or entity listed below (“Lessee”).

Please print your name and the date below:

1. Lessor is the owner of the premises described below.  Lessee desires to lease the Education Room/Board of Directors Room of the premises for the purpose below. The parties desire to enter into a lease agreement to define the rights of each pertaining to the lease of the property. Lessee agrees that the premises shall not be leased for any money-making events (fundraisers, raffles, etc.) unless the lessee obtains prior approval from the Board of Directors of the lessor.

A deposit of $100.00 is required with the signing of this Agreement and will be applied toward the final bill.  The balance of the rental amount is due and payable prior to or on the day of the event.   Refunds of any unused portion of the deposit will be made directly to the Lessee following the event.  

I agree

is available for use upon written request made at the time of the request to lease the premises. If the event is catered, the lessee agrees to provide sufficient people to gather leftover food and to clean the kitchen while the event is in progress and not afterward.

I agree

for cleaning the premises after the event and leaving the premises in the same condition and repair in which it was found. All damage or injury done on the premises by the lessee or by any person who may be in or on the demised premises with the consent of the lessee shall be paid for by the lessee.

I agree

Lessee shall indemnify lessor against all liabilities, expenses and losses incurred by lessor as a result of injury to any person or damage to any property occurring on or about the demised premises, occasioned wholly or in part by any act or omission of lessee, or of lessee’s guests, employees, and assignees.

I agree

The lessor agrees to furnish all other utilities for use by the lessee during the term of the lease, including electricity and water.

I have read the above statement.

shall be done through the online form and be evaluated by the Executive Officer of the Champaign County Association of REALTORS®, at its offices at 305 Burwash Avenue, Savoy, Illinois, or janetc@illinihomes.com.  Said request shall be made at least 7 days in advance of the date requested.  Lessor reserves the right to refuse to rent to any applicant.

I agree

shall provide access to the building and arrange for the closing of the building at the time of the termination of the event.

I have read the above statement.

that unless Lessor is notified of the cancellation of this agreement at least 24 hours prior to date and time of use, Lessee shall be charged a cancellation fee of $75.00.

I agree